HR and Admin Manager

JOB DESCRIPTION

HR and Admin Manager in a construction company plays a crucial role in managing both human resources and administrative tasks, ensuring smooth operations and compliance within the organization. Here’s an overview of the responsibilities, skills, and qualifications typically required for the role:

KEY DUTIES & RESPONSIBILITIES

• Human Resources Management: Recruitment and Staffing: Managing the recruitment process, including advertising job openings, interviewing candidates, and selecting qualified staff for various positions in the construction company (project managers, site workers, engineers, etc.).
• Onboarding: Ensuring new employees are properly introduced to the company’s culture, policies, and safety protocols. Employee Records: Maintaining accurate and up-to-date employee records, including contracts, performance reviews, and training logs.
• Training and Development: Organizing training programs, including safety training, to ensure employees are equipped with the necessary skills. Employee Relations: Addressing employee concerns, resolving conflicts, and fostering a positive work environment.
• Compensation and Benefits: Overseeing payroll, bonuses, benefits, and ensuring compliance with labor laws and contractual obligations. Compliance: Ensuring that all HR activities follow labor laws, health and safety regulations, and industry-specific requirements (such as OSHA in construction).
• Performance Management: Managing the performance appraisal process, offering feedback, and developing improvement strategies.
• Administration and Office Management: Office Organization: Managing day-to-day office operations, including overseeing office supplies, equipment, and facilities management.
• Scheduling and Coordination: Organizing meetings, travel arrangements, and coordinating schedules for senior management and project teams.
• Document Management: Maintaining and organizing important documents such as contracts, insurance papers, permits, and project-related files.
• Health and Safety: Ensuring compliance with health, safety, and environmental standards, organizing safety audits, and promoting a safety-first culture.
• Communication: Acting as a liaison between various departments, stakeholders, and clients to ensure effective communication across teams.
• Legal and Regulatory Compliance: Ensuring the company complies with local regulations, including permits, licenses, and tax requirements.
• Procurement: Managing office supplies and ensuring that necessary materials are purchased in a timely manner.
• Project Support and Coordination: Logistical Support: Coordinating the logistics for construction projects, including site preparation, transportation, and scheduling workers and equipment.
• Contractor and Vendor Management: Managing relationships with external contractors, vendors, and service providers. Budgeting and Reporting: Assisting in budget management for HR and admin functions and preparing reports for senior management.
• Skills and Competencies: Leadership and Communication Skills: The ability to manage teams and communicate effectively with diverse individuals, from workers to senior management.
• Time Management and Multitasking: Handling multiple tasks and deadlines in a fast-paced, often high-pressure environment.
• Problem-Solving and Conflict Resolution: Addressing conflicts or challenges related to employees, project delays, or administrative tasks.
• Knowledge of Labor Laws: In-depth understanding of local labor laws and safety regulations, especially those pertinent to the construction industry.
• Attention to Detail: Managing and reviewing detailed documents and contracts with accuracy.
• Proficiency in HR and Office Management Software: Familiarity with HR management systems (HRMS), payroll software, and general office tools (Microsoft Office, Google Workspace, etc.).
• Organizational Skills: Effective at maintaining organized systems for tracking records, schedules, and tasks.

QUALIFICATIONS

• Education: A bachelor’s degree in human resources, Business Administration, Construction Management, or a related field.
• Advanced certifications (like SHRM-CP, SHRM-SCP, or HR-specific certifications) can be a plus. Experience: A minimum of 3-5 years of experience in HR or administration, preferably in the construction industry.
• Experience in a managerial role is often required. Certifications: Relevant HR or safety certifications, such as OSHA training, are highly beneficial in the construction sector.
• Challenges in the Role: Managing a Diverse Workforce: Construction companies often have a wide range of employees, including office staff, field workers, subcontractors, and engineers, all with different needs and expectations.
• Safety Concerns: Ensuring that safety protocols are followed, especially on job sites, is critical in construction.
• HR and admin managers often have to enforce strict compliance with safety standards.
• Project-Based Work: Many tasks and staffing needs in the construction industry are linked to specific projects, meaning there are fluctuating demands for personnel and resources.
• Overall, the HR and Admin Manager in a construction company ensures that both people and operations are managed effectively, contributing to the success and smooth execution of projects.
• They balance the needs of the workforce with the administrative and regulatory requirements of the industry.Job Types: Full-time, Permanent Pay: Php50,000.00 – Php55,000.00 per month
  Benefits: Pay raise Schedule: 8 hour shift Supplemental
  Pay: 13th month salary Yearly bonus Education
  Human Resources Manager: 3 years (Preferred)